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Set Default Tax and Payment Terms for Individual Customers and Jobs/Locations

Note: For Plus and Biz customers only

If you work in places that have multiple tax rates, or you have customers with different tax rates, you can apply a default tax rate to a specific customer, job or location and it will update automatically on your invoices.

Additionally, you can now mark specific customers and jobs/locations as ‘taxable’ or ‘non-taxable’ and set default payment terms for specific customers and jobs/locations.

Here’s how the settings work

Mark a customer as Taxable or Non-Taxable:

  • Customers: A non-taxable customer will never have tax calculated for them, even if a taxable item is selected on the invoice. A taxable customer will have tax calculated only for items that are marked as taxable.
  • Jobs/locations: A job or location can be marked as non-taxable while its parent customer can be taxable. Likewise a job/location can be marked as taxable while its parent customer can be non-taxable.

Set a default tax rate for each customer and job/location:

  • This tax setting allows you to set a tax rate for a customer or job that is different from your company's default tax rate.

  • Jobs/locations: A job's tax rate can also be different from its parent customer's tax rate.

Set a default payment term for each customer and job/location:

  • If you want a customer or job to have different payment terms to what you have set as default for the rest of your company, this tax setting allows you do so. The new ‘default’ tax rate will override the company default for that specific customer or job.

  • You can also set a job's default payment term to be different from its parent customer's payment term.

 

How to edit default tax and payment terms for specific customers

 

Head to the Manage Account website (www.invoiceasap.com) > Login > Customers

Screen_Shot_2015-05-08_at_2.34.04_PM.png

 

Click on the pencil icon to the right of the customer listed.

Screen_Shot_2015-05-08_at_2.36.28_PM.png

 

Click the ‘Advanced’ button

Screen_Shot_2015-05-08_at_2.39.47_PM.png

 

Taxable or non-taxable: Check the box next to ‘Taxable’ if the customer is taxable. If they’re not taxable, uncheck this box.

Default tax: To set a default tax for this customer, select the relevant tax from the drop down box next to ‘Default tax’.

Default payment terms: Set the default payment terms for this customer by selecting an option from the drop down box next to ‘Default Term’.

Choose your settings and click 'Save'.

Screen_Shot_2015-05-08_at_2.41.43_PM.png

 

How to edit default tax and payment terms for specific jobs/locations

 

Head to the Manage Account website (www.invoiceasap.com) > Login > Customers

 

Screen_Shot_2015-05-08_at_2.34.04_PM.png

 

Click on the pencil icon to the right of the customer listed.

 

Screen_Shot_2015-05-08_at_2.36.28_PM.png

 

Select the ‘Jobs/Locations’ window

Screen_Shot_2015-05-08_at_2.44.20_PM.png

 

Click on the pencil icon next to the Job/Location that you want to edit.

Note: This advanced setting isn’t available for Shipping Addresses

Screen_Shot_2015-05-08_at_2.46.21_PM.png

 

Click the ‘Advanced’ button

Screen_Shot_2015-05-08_at_2.48.29_PM.png

 

Taxable or non-taxable: Check the box next to ‘Taxable’ if the job/location is taxable. If it’s not taxable, uncheck this box.

Default tax: To set a default tax for this job/location, select the relevant tax from the drop down box next to ‘Default tax’.

Default payment terms: Set the default payment terms for this job/location by selecting an option from the drop down box next to ‘Default Term’.

Choose your settings and click 'Save'.

Screen_Shot_2015-05-08_at_2.49.52_PM.png

 

Also see: How to add, edit and delete tax rates

 

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